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#PDFPEN PRO BATES NUMBERING PDF#

If you are selecting multiple records, is the order of the numbering done according to the order in which the records were selected, or on the basis of some other criteria (name of the record etc.?) Its a little payback to the fantastic DT community on these forums. This spreadsheet will separate out the Bates number and spotlight comments as separate columns which is useful for the production of indexes.Ĭitations exported to Omnioutliner will contain the Bates number as part of the citation format The Annotation Pane will add the Bates number of the referenced page in the source document to the spotlight comment of the annotation document. This Bates numbering scheme is supported in a number of other scripts. When the script has been completed (which may take a while depending on the number and length of the documents), each page of each document will be imprinted with a sequential Bates number. The script will give you a dialog box allowing you to choose the position of the imprint, the colours and the size of the font.

Run the script which can be downloaded here:.

Each document must have a Bates number in the spotlight comment field or it will be ignored. It works by passing off each document in turn to be imprinted by PDFPen and resaving the document into DT) (This script requires that you have PDFPen Pro installed. When the Bates numbering has been applied and checked, for example against an index of the documents, the Bates number can be imprinted onto the documents. The script will retain any existing spotlight comments. If the first document has 10 pages then the second document will have a Bates number of A0110 and so on. Thus, using the example above, the first document would have the Bates number A0100 in the spotlight comment field. The script will then sequentially apply the Bates number to each document. Run the script which can be downloaded here: Įnter the Bates number into the dialog box and click ok. Select all the documents that have to be Bates numbered, sorted in the order the Bates numbers are to be applied, such as by name or date.

“A0100_The text of the spotlight comment” To manually apply a Bates number to a document, click in the spotlight comment column (if its visible) or open the the info pane and enter the Bates number so that it looks something like this: The "” character does not form part of the Bates number but serves simple as a marker between the Bates number and the remainder of the spotlight comment This number is inserted as the first part of a spotlight comment and terminated with the “ " character.

#PDFPEN PRO BATES NUMBERING PDF#

The first script applies “virtual” Bates numbers, in essence applying the Bates numbering as metadata to the document, and the second script modifies the PDF by imprinting the Bates numbers sequentially onto the PDF.Ī bates number in DT is a prefix of any length and a number of any length.The following would all be examples of acceptable number formats: This post outlines a scheme for attaching Bates numbers to individual documents in DT and two scripts for implementing it. A zero prefixed string, traditionally 4 digits in length such as 0090.A prefix which identifies the set of documents, such as “DD” for defendant’s discovery.Bates numbering is a numbering system used by lawyers to identify documents.